You get wet! Like all outdoor cinema events we don’t cancel if it’s raining, so please dress appropriately. Umbrellas and gazebos are not allowed as they block other people’s view. We will have ponchos available for sale.
Will food and drink be available?
Of course. It’s a Santa event! We will have the legendary Santa Bar plus a range of food vendors. Challenge 25 will be in operation. Those who look under 25 who wish to purchase or consume alcohol will be challenged for ID.
Can I bring a picnic?
Yes but please leave the BBQ at home! You can bring your own food and non-alcoholic drinks. Due to licensing laws, only alcoholic drinks purchased at the event can be consumed.
What seating is provided?
The grass! Please bring along your own rug or camping chairs.
Can I bring the kids?
Yes. Please note that both films are classified PG. We are showing the 2019 version of Lion King which is a bit scary for young kids. Due to licensing laws anyone under 18 must be accompanied by an adult in the bar area of the venue.
What about teenagers?
It’s tough being a teenager. Adult prices apply for 14 years old and upwards but at least you don’t have to sit with your parents! Due to licensing laws anyone under 18 must be accompanied by an adult in the bar area.
Can I get a refund?
Tickets are non–returnable and non-refundable except if the event is cancelled. In the unlikely event of cancellation due to extreme weather or other circumstances beyond the organiser’s control, your money will be refunded in full.
To enter at kart for the Burghfield Box Kart Bash just register below. You then have 14 days to complete, sign and return the Indemnity Form and Pay the non-refundable entry fee – £50 for individuals or £100 for corporate entries.
Burghfield Boxkart Bash takes place on the Reading Road (also known as Hermits Hill) between Burghfield Common and Burghfield. The start point is at the Guide Dogs for the Blind Association Headquarters and the end point at The Hatch.
Parking is located in the field at the corner of Sulhamstead Road and Clay Hill Road. Approximate postcode for Sat Nav RG30 3SE.
There is a £3 parking charge which, of course, goes to charity.
Disabled parking is on the corner of James Lane and Reading Road.
By Public Transport
Bus No 2/2a from Reading to Mortimer stops near the start and the end of the course.
Bike parking is available at The Guide Dogs for the Blind Association HQ and The Hatch. Please be aware that the road will be closed, so you will need to dismounted and walk for Guide Dogs.
In front the Roselawn hotel is the fastest area of the track. This is where the Super Soaker feature is located – water pistols for sale – and the Roselawn Kicker – scene of some spectacular jumps last year!
Our Disabled parking and viewing area is here – right at the centre of all the action.
The finish line is at The Hatch. Cheer you favourite Karts as they cross the line and watch the award ceremony at the end of the event.
This is also where the Vintage Tractors will be on display prior to the Grand Parade.
For the kids, there will be a range of family entertainment including a Funfair.
Of course, The Hatch will have yet another Bar, and more food options, including curry by Burghfield Spices.
All the bars serve a range of real-ale from local breweries, chilled lager, cider by local producer Tutt’s Clump, wine & prosecco and soft drinks.
To reduce our usage of single-use plastic, we charge a £2 deposit for a reusable glass. At the end of the event you can keep the glass to reuse at home, donate your deposit to charity or return the glass to the bar for a refund. If you already have one of our reusable glasses from another Burghfield Santa’s event bring that along instead!
Card payments, including cash-back, are accepted at all the bars.
For insurance and safety purposes the event is limited to 5000 people. We advise you to purchase tickets in advance to ensure your space and get the advanced purchase discount. However, we anticipate that some tickets still be available for purchase on the day.
Ticket price on the day will be:
Adult Ticket £4.00
Under 14 Ticket £3.00
Family tickets are only available for advance purchase.
The Road will be closed from 8am until 7pm. If you think you will need to leave your house during the day then please arrange to have your car parked on James Lane, Reading Road prior to the road closure, we are aware than emergencies do happen – and if you desperately need to leave your property by car during racing, please contact the number you have been provided and give the team time to stop the race, ensure the course is clear of karts, move the race obstacles and escort your vehicle through the course.
The Box Kart Bash would not be possible without the support of our volunteers. To make sure we get the coverage we need, and to ensure the volunteers get to enjoy the event, staffing is allocated in 4 hour shifts.
Volunteers get a free T-Shirt, meal voucher, free admission to the event and the undying gratitude of us and the local community.
We’re using SignUp.com to manage this. Here’s how it works in 3 easy steps:
Despite the Burghfield Santas (the Organisers) taking all reasonable precautions, box karting can be dangerous and unavoidable incidents can happen. You attend at your own risk and take full responsibility for your own safety, any and all persons attending with you under the same booking(s). The Organisers, the Sponsors and the Local Council accept no responsibility whatsoever or howsoever caused for any damage, loss, or injury to any equipment, person or persons (as an organiser, volunteer, spectator or entrant) and/or property.
PLEASE follow the instructions of the Marshals; they are there for your safety.
NEVER stand in Prohibited Areas, escape roads, or attempt to cross the course with a kart approaching or against the instruction of a Marshal.
PLEASE use the official car parks. Parking on roadside grass verges may result in a Parking Ticket being issued by the Police and could also prohibit emergency access.
CHILDREN SHOULD ALWAYS be accompanied by an adult who should be responsible for their behaviour.
PLEASE be aware that this is not the Mediterranean and the weather could be unpredictable. Please dress accordingly with adequate clothing & footwear on the day.
DO NOT block access roads or double park, they may be needed by Rescue Units in an emergency.
ALWAYS stand on the crowd side of barriers, DO NOT sit children on top of pedestrian fencing, or protrude limbs through the barriers.
DO NOT light fires or any BBQ. They can cause major fires as straw will be present.
SMOKING is prohibited unless in a designated smoking area.
DOGS are welcome, however, please keep them on the lead and under control. Please clear up after them.
TAKE YOUR LITTER HOME. We all want to come back again next year and the event is staffed entirely by volunteers that will need to collect your rubbish before the road can be re-opened.
AND FINALLY. The event takes place with the consent of West Berkshire Council and the Residents on route. Please do not do anything to damage the good relationship we have with the people concerned.
Building your first kart is often perceived as a daunting task. Don’t panic, when all is said and done it only has to manage two (or possibly three) runs on a 800 metre course! Bearing that in mind, it also has to cope with a couple of quick(ish) corners, a heavy braking area at the end of the course and then be strong enough to allow half a dozen other karts to be towed behind yours!
So what are some of the ‘tricks of the trade’ that we’ve learnt over the years?
Karts come in all shapes and sizes (within our Technical Regulations of course!) and the primary ‘donor’ items have included push bikes, a piano, ride on lawn mowers and kid’s pedal karts, to name a few.
Push bike based karts are chosen by many. Hopefully you can get hold of a ‘donor’ bike from friends, neighbours and the like.
AA Metal Recycling in Burghfield have kindly offered to provide parts for free that may help your kart build. Simply take a copy of your entrance conformation email to their site at Burghfield bridge, opposite the Cunning Man pub.
Wheels are one of the more difficult parts to get hold of. Bike wheels, as used by most competitors, are plentiful. Do bear in mind though that bike wheels aren’t designed to operate with high ‘side loads’, something they rarely experience when being used as originally expected i.e. on a bicycle! So if you are using bike wheels, think of the likely end weight of your kart. Remember, mountain bike wheels are designed to cope with a load of maybe 60-80 Kg in a vertical direction.
Your creation may carry up to two team members (75 kg each?) plus the weight of the kart itself and increased side loads have seen many mountain bike wheels fail. They have been used by many competitors but be wary! BMX wheels are a stronger option and are freely available. Again they are not designed to take high side loads but they are considerably more robust than ‘normal’ pushbike wheels. Another option is to get hold of some wheels designed for use on workshop trolleys and the like.
Very important! Your kart has to be fitted with efficient brakes. Be cautious with the use of brakes sourced from a child’s bike; they’re not strong enough. The problem is that the brake levers are designed for little hands and don’t offer a great deal of leverage or overall ‘travel’ because a kid has small hands. You may be tempted to use a kid’s bike brakes but substitute the levers for the adult version. Don’t! The calipers will simply bend or worse still, break!
Adult bike brakes work well but please don’t scrimp on the fitting of brakes. Other people have cobbled up a braking system using moped / scooter / motorcycle brakes. These have proved to work well.
This is probably the most daunting task as not many of us have access to welding equipment. Try asking at local garages or some small engineering companies in the area, they may be willing to help with your requirements for a small fee.
The team at Pratley and Sons have offered very favorable rates and assistance with your metal working needs! They are next door to AA Metal Recycling so you don’t have far to go with your metal work!
For a really in depth insight into building a kart go to scottishcarties.org.uk and look in the ‘resources’ tab.
Very best of luck and remember, it’s not such a daunting task, it’s only got to go down a 800 metre track twice (or possibly three times)!
Building Tips Credited to:
Gravity Grand Prix Chief Scrutineer
The Box Kart Bash is intended to be a family fun day for the benefit of local community. It is held before the summer holidays so that it gives families and individuals a project throughout the spring and longer days, and allows schools and other groups to work on their karts before the summer holidays.
The popularity and fun of the event means that it’s a great platform to raise money for good causes. This year we have a target of £20,000 – Remember it’s all done for charity. All of us involved in running it are volunteers.
We have set a minimum target to raise £200 for each team that participates. If you have four people in your team, that is £50 each.
We believe this is easily achievable and expect most of you will raise much more for your nominated charity.
You can help to reach this target in three easy ways:
Create a unique fundraising page which you can send to everyone who wants to sponsor you. Just follow these simple steps:
Your page is now complete. Share it with all your Facebook friends and email contacts!
Sell or buy a programme page – An ad costs only £100 per page (£50 half page). Thousands will see it!
Find a kart sponsor – Get a company to sponsor your kart. For £50 corporate entries can have their own banner displayed along the Course and be mentioned by the event commentator throughout the afternoon. It is also a fun day for your supporters. Entering a kart can also be a good team building exercise and you can even raise money by selling space on your kart or helmet.
These Rules and Regulations apply to all entries; they have been designed for your safety and the safety of others around you. They enable us to run the event effectively for the maximum benefit of all, so please ensure that you read them carefully and comply with the details.
A copy of the rules can also be downloaded from here.
The Course (TO BE CONFIRMED)
The course starts from the near the Guide Dogs for the Blind Association car park on Hillfields, Burghfield Common, to the Hatch – a length of 850m and a drop of 40m. The bends near the Guide Dogs HQ and the junction for James Lane are quite sharp with adverse cambers, be careful and mindful for the trees along the right-hand verge as you descend. The gradient before James Lane is 11%. Some karts can be expected to reach speeds in excess of 30 mph.
Safety is paramount at this event and you are responsible for your safety and mindful of that of the spectators as you undertake the challenges of this course. All Karters are expected to have inspected the course prior to the event to appreciate and understand the gradient of the hill and potential challenges.
The Kicker is known to flick the back of your kart up. You should consider your approach to this obstacle and design your kart accordingly.
There shall be a narrow chicane near the Guide Dogs HQ, it will be formed using water-filled barriers, heavy and could damage your kart if struck. It is designed to prevent karts from gaining too much speed before the steepest section of the course and to test your skill as a driver.
At the Rose Lawn, there will be a stepper. This shall be a series of small steps designed to test the construction and suspension of your Kart.
The final test shall be a water-based obstacle to negotiate between the Rose Lane and the finish line – for those going slowly – you WILL get wet!!
Your kart must have efficient brakes and excessive ballast must not be carried.
As the design and weight of karts will be highly variable; what is deemed as excessive ballast shall be determined and by our scrutineer (please refer to Technical Design Criteria below).
You must, therefore, agree with our chief kart scrutineer the amount of ballast allowable for your kart before the final build is submitted for scrutineering.
Our decision will be final.
King of the Hill – Fastest time
Best engineered kart Winner & Runner Up
Best novelty kart Winner & Runner Up
No team can win more than one prize (even though they may deserve it) with the exception of any additional prize resulting from the timed trials.
As this is primarily a charity event, teams shall only be eligible for prizes upon reaching their fundraising target, £200 for a charity of your choice.
Every team must read and accept the Rules in full. Applications must be made using the entry form.
A team will consist of a maximum of four persons: up to two in the kart and two pushers.
Pushing, by up to two team members, will be allowed from the start to a line approximately 5m from the start. Any infringement will preclude the team from the fastest time awards.
Participants must be over 14 years old and every team member must sign an indemnity form. Anyone under 18 years old must have signed consent from a parent.
All karts must attend for scrutineering and photography two weeks prior to the event. This will be at 10.00 a.m. on Saturday June 5th at the Guide Dogs for the Blind Association HQ, Burghfield. Any actions to make karts fit for racing will be listed. All Karts will be reassessed on Race Day. Any kart deemed not safe on race day final checks should not be allowed to race. Failure to attend Scrutineering can result in your Kart not being allowed to race.
The Organisers reserve the right to refuse entry by any team, at any time, and for any reason.
No headfirst driving. Once seated, driver and passenger must remain seated.
Numbers provided at registration must be prominently displayed on the front of each kart.
Teams with a good idea for a novelty kart may apply for exemptions to the rules and the design criteria.
The officials’ time is final, even if it’s incorrect.
Prior to racing every driver and passenger MUST walk the course during the safety briefing. Non-attendance will see the disqualification of the Kart from the Event. Safety is paramount.
There are expected to be two timed runs down the course. The second run may be limited to the fastest karts, depending on timings of the day. If you are lucky, we may be able to achieve a third run!
Run One: Show the hill who is boss!
Run Two: To lay down your best run
After Run One all karts will be towed back up Hermits Hill from the Hatch to the start line. Once Karts have finished Run One race marshals will direct them to the tow hitch-up area. The tow will commence once the last kart has completed its run. It is anticipated that there will be up to 5 towing vehicles and karts will be towed in groups of up to 6.
After the Gravity Grand Prix all Karts will be towed back to Guide Dogs HQ and teams must return there also for the prize giving.
It is mandatory that drivers and passengers must wear a safety helmet and appropriate gloves.
Seatbelts are not mandatory. If seat belts are used, they must be of a minimum four-point fixing and only on karts with a roll-bar.
Clothing must be capable of withstanding a spill on tarmac. No bare limbs please. Be reminded that it is your body travelling at ~30mph – potential contact with tarmac and immovable objects will probably hurt and you may wish to consider this.
Technical Design Criteria
All karts must be constructed with pedestrian and spectator safety in mind. Sharp edges shall not be permitted.
No glass or other materials that could shatter or cause injuries to drivers, passengers or spectators in the event of a crash may be used in the construction of the kart.
Maximum width 1.2m measured from outside to outside.
The maximum unladen weight of the kart should not exceed 100KG.
Karts must be fitted with strong 15mm (minimum) eyelets capable of 1500 N front & back to accept the tow ropes provided by the Santas. The chassis needs to be able to take this force between eyelets, as the total weight being pulled by the kart may reach 1.5 tonnes on towing. It is anticipated that karts will be towed in groups of up to 6 in a daisy chain formation.
The Eyelets must not extend in front of the front or rear wheels.
No protuberances outside the dimensions of the kart and its wheels shall be allowed. This is to avoid them sticking in the ground after a poor landing after the kicker that might then cause the kart to flip.
Gravity propulsion only – i.e. no motors, no pedals, no stored potential energy nor excessive ballast.
Wheels and brakes
Karts must have a minimum of three wheels. All wheels should be in road contact during normal running.
Wheel diameter is not dictated but side-flex during high-speed cornering is a known issue with larger wheels and this must be demonstrated to the scrutineers that this has been considered in the design.
Secondary locking methods of all Wheels and critical systems should be used unless justification for omission can be demonstrated to scrutineers eg: cone and nut bicycle wheel, or split pin and nut. If Nyloc nuts are being used we will accept a split pin as a secondary locking method provided the split pin passes through the nut and axle.
Good brakes are essential and will be checked. Wheel braking must operate on at least two wheels on the same axle and be effective. The brakes must operate on the kart itself and not damage the road surface.
If wire brake cables are used these must have a locking device to prevent them being puller through.
Steering column, brake lever or other protrusion must be designed and fitted such that the risk of injuries is minimised and suitably mounted to reduce play while traveling.
Steering must not have excessive free play or any characteristic tending to promote instability.
Steering by wire, rope or foot shall NOT be permitted.
Steering column must be strong, robust and must not have protrusions.
All seats must be forward-facing.
Seats must be securely bolted to the kart.
Karts must be designed to carry no more than two persons, in a feet first direction.
Seat belts are not mandatory, but if seat belts are used they must be of a minimum four-point fixing and only on karts with a roll bar. The team must provide the organizers and demonstrate the quick-release mechanism, so marshals are aware in the event of an accident.
Body, electronics and pyrotechnics
Any electrical systems to power lights or other special effects must be fitted with an identifiable external isolator switch.
Pyrotechnics, such as smoke must be non-flammable and not be possible to act as a source of ignition should it come into contact with dry straw or any other combustible material.
Bodywork and controls must not impede the driver/passengers in exiting the vehicle unaided.
Any doors or hatches required for access must be readily operated from both inside and outside the vehicle without the use of tools.
Safety Info and Conduct on the Day
The purpose of the event is to have fun, but the safety of the team, supporters and spectators is paramount throughout the day and, accordingly, the organizers reserve the right to amend these rules or go above and beyond their guidance.
With this in mind if in the opinion of the race officials, a competitor’s ability to be safely in control that has been compromised by alcohol, drugs, illness, injury, or emotional stress, that competitor shall not be allowed to continue the event.
All drivers and passengers MUST wear a helmet.
Registration will commence at 9am on the day of the event. Racing is expected to start at noon and finish by 4pm to allow the road to be returned to functional public use by 7pm.
All drivers and passengers must familiarize themselves with the course.
All drivers and passengers must attend the Drivers’ Briefing and course walk at 11:00am. Muster will be at the Guide Dogs location. Please note that timings of the briefing may vary on the day. The Pits and Paddock Marshall shall advise of any alternations to timing on the day. Be patient and do remember it’s all in the aid of good causes.
All members of the team will be issued a wristband when they sign the required indemnity. Only entrants wearing wristbands will be allowed on the course or to drive the karts during any part of the event.
After crossing the finishing line drivers will need to apply their brakes and quickly depart from the track under the Marshal’s instructions. An uphill towing service will tow the karts uphill. Please make sure that your kart is strong enough to tow 6 other fully laden (with drivers) karts.
No expressed or implied warranty of safety shall result from the publication of, or compliance with, these rules and / or regulations.
This publication is in no way a guarantee against injury.
Burghfield Santas is a group of local residents that create fun events in the RG7 community to raise money for local charities.
It all started with Santa Cruise 14 years ago when a group of mates went out for a few drinks after making and wrapping many presents, we wore our red suits and raised a little money for the Thames Valley Air Ambulance . We did this again and again many times and somewhere along the way we realised that charity fund raising is not just for Christmas but Easter too. The Bunny Hop was born, closely followed by Burghfest which satisfied our need for good music, good company and good local beer. Now our calendar was looking much more complete except for June when the roads are dry and the nights are long. What could be better than racing our sleighs down the winding roads of our very own village?
We had plenty of thrills, and more than a fair share of spills! 29 Karts raced down our track, negotiating the Chicane, Super Soaker and the Kicker, and most of them survived! We even managed to get a TV screen in for World Cup football.